I work as a freelance advertising copywriter and logo designer. My app: Office for Mac 2011 with latest update 14.5.2. My machine: A Mac Mini (late 2012) My OS: Yosemite 10.10.3.
![]() Word 2011 Keeps Zing And Not Autosaving Archive Your OldTo understand its use, you need to go back to the earlier days of the Mac. Windows.If you’re wondering what file versioning is and what it does, you’re not alone. If it does then you need to archive your old profile and reset.Or, the developer’s app wouldn’t work well with Auto Save and versioning because of the way it forces saves to occur without the user’s request. In some cases, it’s just because the app developer chose not to use the standard file API provided by Apple, and instead rolled their own, likely because they needed some capability not included in the native file manager. If the installation finishes successfully, you can remove the update installer from your hard disk.This fear of lost work convinced many Mac users to adopt a workflow that includes saving work often, and saving any work in progress before performing any type of system function, such as copying files, launching an app, or downloading files.The bad old days of the Mac are pretty much ancient history, swept away by bug fixes, better development practices, and features like Auto Save and file versioning.Not all apps support file versioning. (The Revert To command in the File menu of most apps allows you to access earlier versions of the currently open document.)In the Microsoft Office 2011 14.7.7 Update volume window, double-click the Office 2011 14.7.7 Update application to start the update process, and then follow the instructions on the screen.![]() At this point the app will automatically take periodic snapshots of the open document, saving them as a new current version. Once you perform the original save or save as, the saved copy is stored as the current version. And while they both allow access to earlier versions of a file, that’s where their similarities diverge.Versioning occurs when you create a new document in an app that supports the Auto Save and versioning feature. The only difference is that now the app creates a new current version, adding to the version history.All those previous versions of a document can be accessed from within the app, letting you return to a previous version of a document. You will still find Save in an app’s file menu, along with the usual keyboard shortcut (Command + S). In this way, a failure, a freeze, or a crash of your Mac, or any of its apps, will likely result in no significant loss of work.The last way an app can create a version is with the good old-fashioned Save command. While actively working on a document, if you take a break by not performing any tasks with the document, or move focus away from the document, say to view a web site, the app will take another snapshot, creating another new version of the document. Some apps completely forgo the Save As command, offering only the Save and Duplicate options in the file menu.Duplicate creates a copy of the current version of the file in the same folder, and appends the word ‘copy’ to the file name. Once the document has been saved once, the Save As command changes to Duplicate. Save As will be present in the file menu of most apps until you perform the original Save or Save As. (The Duplicate command in the File menu usually replaces the older Save As command it even uses the same keyboard shortcut.)You may notice that the older Save As command is sometimes in the file menu, and sometimes not. We’ll take a closer look at accessing version history in a bit, but first…The change to Auto Save and file versioning caused a change to an app’s File menu, with the addition of a Duplicate command, and a change to when the Save As command is available. The Revert To command will display a number of different sub menus, depending on the state of the versions stored.Previous Saved: Depending on the Mac OS version, it may say Last Saved. If you need to change document formats, check to see if the app has an Export command, or try opening the File menu and holding down the Option key the Duplicate command may change to Save As.Should you ever need to access a past version of the currently open document, you can do so from within the app by selecting Revert To from the file menu. The old versions remain with the original document and are not copied to the duplicate document.Tip: Duplicate does not allow you to save a file to a new format, something you can usually do with the Save As command. Once the copied document is saved, a new set of file versions is created. The app’s document window’s content is replaced with the copy, ready for you to work with (some apps will open a new document window with the copy). You can also use the time scale along the right-hand side of the window to jump backwards in larger increments (hours, days, etc.).Once you find the version you wish to use, you can click the Restore button to replace the current version with the one you have selected. Just as in Time Machine, use the arrows on the right side to go back to previous versions. If you’ve used Time Machine, the viewer interface will be very familiar.You may not see all of the Revert To submenus which ones are present depends on the state of the file versions for the currently open document.To use the Version History viewer, select the Revert To, Browse All Versions item from the File menu.The Version History display will open full screen.The left-hand pane contains the current version of the document, while the right-hand pane displays the latest saved version. Create a new line in a cell in excel for macUse the standard text selection tools, such as dragging across multiple words or lines of text, then use the Command + C keys to copy the text to the clipboard. To create a copy, hold down the Option key the Restore button will change to Restore a Copy.Tip within a tip: Documents in the Version History viewer can’t be edited (without restoring them), but you can copy text from any of the older document versions. Instead, you can restore the older version as a copy, essentially mimicking the Duplicate function. ![]() It can’t protect you from problems that may occur with your storage system. (Use the General preference pane to turn Auto Save off for all apps.)To turn off Auto Save, launch System Preferences by clicking or tapping its icon in the Dock, or selecting System Preferences from the Apple menu.Place a checkmark in the checkbox labeled Ask to keep changes when closing documents.Although this option sounds as if it only affects saves when quitting an app or closing a document, it also prevents an app from auto saving a document.To turn Auto Save back on, simply remove the checkmark you added above.Auto Save and versions may be an older feature of the Mac OS, but it can help ensure that all the time and effort you put into a document is time well spent, and not a lost effort should an app or your Mac crash while you’re working.But don’t forget that file versioning isn’t a backup. This will not turn off the file versioning system, although new versions will only be added for a file when you manually perform a save.
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